Event Planner

About State Sport Centres:

Are you ready to be a crucial part of the dynamic world of State Sport Centres? We are the heartbeat of premier multi-sport facilities in Victoria, dedicated to fostering peak performance, unlocking potential, and delivering world-class events. State Sport Centres are more than just facilities; we're the driving force behind sports enthusiasts reaching new heights. We exist to fuel passion, inspire excellence, and contribute to the well-being of the Victorian community.  Join the team that transforms the sports landscape and creates a legacy of excitement, engagement, and inspiration. 

About the role:

As an Event Planner, you’ll work closely with internal teams and external stakeholders, including venue hirers, contractors, suppliers, and more, to ensure all event requirements are met. You will manage every aspect of the event planning process, from initial negotiation and planning to budgeting, risk management, and stakeholder communication. Collaboration and relationship-building are key to delivering outstanding client experiences.

As the Event Planner your primary responsibilities will include:

• Oversee event planning, negotiations, hire agreements, risk assessments, budgets, and stakeholder management
• Develop and maintain booking processes, checklists, and reporting tools for efficient event delivery
• Support the Events and Bookings team in executing seamless events and bookings
• Collaborate with internal teams to develop and implement detailed event plans
• Resolve stakeholder issues and conflicts during event operations
• Contribute to major event bids and work with promoters on hire agreements and plans
• Assist in creating proposals for new event opportunities to boost venue usage
• Communicate effectively with external providers, sports associations, schools, and event promoters.
• Ensure event financials comply with SSCT and government guidelines
• Manage event budgets, monitor performance, and report on financial outcomes
• Promote SSCT hirable spaces to increase bookings and venue utilisation

Required skills and Qualifications:

• Proven experience in event or venue management, with the ability to handle all aspects of event planning and execution
• Experience in managing booking processes for venues, ensuring high standards are maintained
• Demonstrated success in applying event management and procurement processes in large or multi-purpose venues
• Strong skills in building and maintaining relationships with clients and stakeholders to ensure outstanding customer service and repeat bookings
• Knowledge and experience in budget management, including preparing reports and financial analysis (desirable)
• Victorian Working With Children Check (Employee) 

Why is this a great place to work?

You will love working at the State Sports Centres. Here’s just a few reasons why

• Flexible working arrangements
• Great staff benefits including free parking, performance gym membership, discounts at SSCT food & beverage and retail outlets and complimentary court hire for casual bookings across the stadiums
• Family and friends’ discounts on performance gym membership
• Discounts on holiday programs and creche for dependents
• You will be challenged daily and can develop yourself as a person as well as gaining valuable career skills
• We have a fantastic team of people who are great to work with
• Join us in our mission to help people to be excited about sport, engage in healthy activity and feel inspired to be their best
• We are surrounded by elite athletes daily and you will support various elite sports and world class events

How to apply:

Please send through a resume and cover letter supporting your application for this exciting role with State Sport Centres.  We will be reviewing applications and commencing interviews as they come in, so please don't delay in applying.  For further information please contact Abigail Grant, Talent Acquisition Business Partner +61 3 9926 1358

SSCT values diversity, is an equal opportunity employer, and encourages applications from culturally and linguistically diverse backgrounds including Aboriginal and Torres Strait Islanders, and from people with disabilities. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are visitors to our venues and facilities. Successful applicants will be required to provide a current Working with Children Check before being able to commence employment.